d Visitor Signin System - Documentation

Visitor Signin System

Easy to use Visitor Management System

Visitor Signin System is a PHP Web Application is a simple and easy to use check in & check out procedure for visitors on a single check in and out station, So you can keep track of people who visit your office.

(Note: Must have a Windows based Operating System tablet and SSL Cert for camera to work since its flash base and Google Chrome now wants you to have SSL or you can turn off image capture in site settings to turn off and just use signature.)


Although compatible with most operating systems, we cannot guarantee that this software will run in every environment or together with any other application, without producing errors. Any liability for damage of any sort is hereby denied.  You are solely responsible for your files, server and data

Please test/evaluate this software with non-critical data before use.

Designed & developed by Ignite Pros, Inc.

This software uses open-source plugins such as bootstrap.

Copyright © Ignite Pros, Inc. 2017 All right reserved.

Main Features:


Main Dashboard Screen Explained:

1. - Shows last 8 visitors that signed in. Can click on visitor image to get more details and signature.

2. - Shows 8 or less visitors that have not signed out yet. Can click on visitor image to get more details and signature.

3. - Shows total visitors signin no matter if they logged out.

4. - Admin Site Settings link will only show if your group is set to admin.

5. - Search box to search all visitors in Database. You can search by Name, Company or visitor ID.



The installation of Visitor Signin System is very simple:

- Make sure you have a minimum of PHP 5.4 + Apache2.4 on you server

- Copy all files to your server using any FTP client (ie: filezilla, cuteftp)

- Give full read and write permissions to folder called captured and admin/upload_MD5IMG

- Login to PHPMyAdmin and create a database. You can name it anything you want

- Point your browser to the Visitor Signin folder  (example: https://yourwebsite.com/visitorsignin)

- You should be redirected to your install.php (example: https://yourwebsite.com/visitorsignin/install.php) then follow the step to install Visitor Signin System

- Sign in as (username:  admin  password:  admin)

- Change admin password by clicking on my profile

- Create one or more user accounts

- Then from Admin Setting select "Create User"


Additional Notes:

- For image capture function to work you must have flash installed for web browser (Google Chrome), So it must be a windows tablet or PC with web camera or built-in one.

- Please change admin account password once setup.

NOTE: You may need to logout/login for some changes to take effect


You can set all configuration options by editing the core/config.php file.

All configuration options begin with comment explanation so read them carefully before changing them. 


Visitor Signin System is tested and compatibile with:




Server Versions


Operating Systems

(Tested on x86 and x64 platforms)


Version upgrades are free. Please contact us if you need help installing.

Version 1.0.0 - 13 DECEMBER 15

Version 1.0.1 - 17 DECEMBER 15

Version 1.0.2 - 7 JUNE 16

Version 1.0.3 - 16 February 17

Why would a registered new users have trouble logging in ?

Admin must edit user in Admin Setting, and set to "Active" and save user.

Why would web cam not load on signin page ?

Make sure you have flash installed for your browser and your device is windows based with a web camera or built-in one.

Why would no image is captured from visitor ?

Make sure read and write permission are set for these two folders captured and admin/upload_MD5IMG. (Images do then get stored into Database)


How can you change the company logo ?

Please login to admin seaction and click on Site Settings to upload new logo.

New features/fixes for Program ?

Please contact us to discuss new features as well as any bugs you might find.


Thanks so much to:

Aylee for logo/image design



Thanks to open-source guys at:

Webcam JS, bootstrap and jquery